Creative Support | Contract | London | £30,000/annum

Document Controller for High Profile Architectural Project Job

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A leading London architecture practice is looking for an experienced document controller for a 1 year contract.

You will be based in a great central London location and be responsible for controlling the quality of documents and ensuring all documents are kept in the right location and are accessible to all internal services. You will be used to working to deadlines, and will ensure that ISO quality assurances are adhered to always.

Responsibilities will include:

  • Maintaining registers
  • Maintaining EDMS Dataset (ASite/ ProjectWise)
  • Maintaining Document Control filing and digital/hard copy clipsets
  • Producing reports to Site Team Architects when necessary
  • Photocopying/Scanning of documents prior to uploading into the project EDMS
  • Issuing of document referencing numbers, setting up project filing systems (when required)
  • Issuing of correspondence, and tracking accordingly
  • Checking quality and standards are met within documents
  • Monitoring processes
  • Producing listings
  • Filing
  • Liaising with IT Manager regarding digital archiving where necessary
  • Update filing structure as instructed by specified Partner
  • Updating Project Profile document when any changes within project occur. Open and close files when necessary ensuing procedures are met
  • Ensure project set up procedure is done in co-ordination with Project Associate/Architect to ensure project set up is administered and maintained correctly
  • Ensure Project Directory is updated and maintained in the database when requested by project team member

Required skills:

  • IT Literate, with a proven working knowledge of computer programs for record tracking, Projectwise, EDMS, Data management, archival, retention and storage
  • Professionalism
  • Good communication skills, written and verbal
  • Possess a ‘can do’ attitude and be a great team player in a busy environment
  • Strong attention to detail, with knowledge of document management standards, procedures and instructions
  • Meticulous, highly conscientious and enthusiastic

Confident in training others to use programmes, and training on processes and procedures

Apply for Document Controller for High Profile Architectural Project Job
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