Creative Support | Permanent | City of London, London | £28,000/annum

Immediate Start Document Controller for Architect Practice Job

Location:
City of London, London
Salary:
£28,000/annum
Job Level:
Junior
Job Type:
Permanent
Job Reference:
BBBH29859

A global architecture practice are currently seeking a Document Controller / Administration Assistant for an immediate start.

KEY RESPONSIBILITIES:

  • Manages day to day workflow of the department. Requires extensive contact with internal employees and external clients.
  • Inputs data into various information systems.
  • Provides administrative support to one or more leaders or a department including opening and distributing mail, answering the telephone and taking messages, scheduling meetings, arranging business travel and preparing expense reports, etc.
  • Handles frequent telephone, email and personal contact with internal employees and external clients.
  • Manages client contact information.
  • Provides project support by composing correspondence, proposals and agreements, project progress reports and invoices, performs data entry and maintains project files.
  • Serves as meeting coordinator for client, departmental and /or office meetings.
  • May provide reception relief duties.
  • May perform construction administration dues for project teams.
  • May perform other administrative duties for the department.
  • Takes personal responsibility for fostering a green workplace through sustainable work practices.
  • Fosters a commitment to external and internal client service.

SKILLS & COMPETENCIES:

  • Advanced knowledge of administrative practices and procedures.
  • Flexible and able to function well in a fast-paced environment.
  • Ability to maintain high degree of confidentiality and strong adherence to the practice of business ethics.
  • Great interpersonal skills and the ability to interact with all levels of staff.
  • Expert multi-tasker and prioritiser.
  • Proven ability to independently solve problems.
  • Highly organised and meticulously detail-oriented.
  • Ability to work independently with little to no supervision and in a team environment.
  • Outstanding communication skills both verbally and in writing.
  • Proficiency in MS Office including Excel, Word, PowerPoint and Outlook. MS Project proficiency preferred.
  • Ability to learn and master new information technology systems.

Apply for Immediate Start Document Controller for Architect Practice Job
Related Jobs

Financial Controller For Design and Manufacturing Brand Job

Creative Support | Permanent | City of London, London | £55,000/annum

Business Operations Manager – London Architects Job

Creative Support | Permanent | London | £60,000/annum

Marketing Manager for Global Design Firm Job

Creative Support | Permanent | London | £75,000/annum

Project Coordinator for Global Architect Practice Job

Creative Support | Permanent | City of London, London | £35,000/annum

Senior Design Management Lead For Global Retail Developer Job

Architecture | Permanent | London