Corrine Munro
Consultant - Creative Support
+44(0)207 562 8282Contact Corrine

Office Assistant for Architectural Practice

Ref: BBBH31382
Permanent
£24000 - £26000
London

A renowned multidisciplinary architectural practice based in the heart of London is seeking a hands-on Office Assistant to assist the Office Manager with all projects and tasks. The practice specialises in high-end residential builds across the UK, as well as master planning projects. This is a great opportunity for someone looking to be an essential member of a creative support team.

Key responsibilities:

  • Collate and calculate timesheets
  • Assist with management of general accounts and invoice queries
  • Assist in building management such as maintenance and cleaning coordination, office moves, ordering office supplies and equipment, etc.
  • Manage IT log and interface with IT consultants while being responsible for e-desking
  • Research and organise company travel arrangements and events
  • Assist with health and safety checks such as office risk assessments and fire
  • Update the signing out book and absence report to Office Manager/HR
  • Assist with front of house duties when needed such as answering phones, greeting clients, managing post, etc.
  • Book and manage meeting rooms and organise catering when necessary
  • Maintain tidiness of reception/meeting rooms/kitchen area
  • Coordinate couriers and taxis when necessary
  • Liaise with refuse services for recycling and shredding

 

Key skills:

  • Customer service focused with a team player and ‘can-do’ attitude
  • Excellent written and verbal communication skills
  • Exceptional organisation and time management skills
  • Ability to multitask and work under pressure
  • Strong work ethic and attention to detail
  • Diplomatic and respective of confidential and sensitive information

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