PA and Office Administrator for High End Interior Design Studio 2019-05-17 2019-06-14 Adrem Group Limited

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PA and Office Administrator for High End Interior Design Studio

Creative Support
Ref: BBBH33149
£ANNUM400003000040000£30000 - £40000 / annum

A high end interior design studio are looking for a PA / Office Administrator for a 1 year Maternity Cover contract.

You will be a part of a small boutique business with a friendly team who work on a range of high profile interior architecture projects. The purpose of this role is to support two of the Partners with heavy diary management as well as support the day to day coordination of the studio.

Diary Management

  • Organise and schedule meetings – internal and external
  • Prepare documentation for meetings and ensure the Partners have all the necessary information in advance
  • Manage the diaries and schedules of the two Partner
  • Be the point of contact for the Partners when liaising with clients and consultants
  • Book business travel arrangements, including flights, transportation, and accommodation for senior management and other staff members

General Office/Facilities

  • Maintain office correspondence, including franking and receiving post and distributing to the staff daily
  • Perform reception duties such as answering phones, meet and greet, offer coffees/refreshments to guests and order lunch and drinks when meetings are held during lunchtime
  • Solve simple problems regarding printers and mobile phones & contact the relevant support team when necessary
  • Keeping up with office supply inventory (kitchen & stationary supplies)
  • Maintain electronic filing system, ensuring all Partners documents are saved in the correct project folders
  • Provide administrative support for projects and follow-up with team members where required
  • Maintain a strong working relationship with other relevant departments, including IT/Tech support, office suppliers and consultants
  • Provide support with InDesign documents for the Partners as and when needed
  • Act as the point of contact among partners, employees & the company’s clients
  • Provide support regarding legal documents/appointments – create drafts, perform track changes, ensure the correct filing of these documents and liaising with our legal department regarding advice on the wording of each agreement
  • Manage meeting room diary / book rooms for meetings as and when the staff request to do so
  • Book cars and couriers
  • Schedule yearly staff reviews
  • Maintain records of travelling expenses for the Accounts department
  • Organise company events such as Christmas Parties & Staff retreats
  • Liaise with the building manager or the landlord with regards to any issues with our space
  • Liaise with our cleaner regarding their tasks and if there are any specific cleaning requests
  • Liaise with our telephone consultant regarding any problems with telephones especially following internal office moves

If you have the skills and attributes for this role please contact Amy Welch, Creative Support Specialist