Gemma Naylor
Senior Consultant - Creative Support
+44(0)207 562 8282Contact Gemma

PA + Project Support for Leading Design Consultancy

Creative Support
Ref: BBBH31587
Permanent
£30000.00 - £35000.00
City of London, London

An international design studio that works across numerous fields: graphics, architecture and interiors, products, exhibitions and installations, websites and digital experiences is seeking a talented PA/Project Coordinator to support one of their Creative Directors.

They are seeking an intelligent hands-on PA/Project Coordinator to join their team. The purpose of this role is to act as the Directors ‘right-hand’ person.

Key Responsibilities:

  • To provide support in delivering overall strategic objectives for various projects, by working in collaboration with the design team
  • Update project plans on a regular basis and update weekly project status trackers
  • Support with client comms via email/on conference calls etc. Ensuring you are keeping your finger on the pulse.
  • Help in putting efficient and effective project processes in place
  • To ensure all correspondence and relevant materials are produced in a timely and accurate manner
  • Assist with putting together timing plans; coordinate, attend and make notes in both internal and client meetings
  • To follow up on action points from meetings with internal team and/clients
  • Proof-read and ensure material is checked for quality-control
  • Prepare presentations and documentation for client meetings
  • To conduct research/analysis where required
  • Assist with financial tracking, such as time spent on jobs, helping with cost proposals, billing/invoicing and ensuring projects remain within budget and are delivered on time
  • Diary management across different time zones
  • Booking in freelancers. Keeping a log of booking and travel costs. Log and keep track of team holiday and absences. Keeping contact databases up to date.
  • Key attributes:

They are seeking a natural team player; being part of a tight-knit team, a friendly, strong communicator.

Key Skills required:

  • Competent Microsoft Office
  • Indesign
  • Keynote
  • Worked within a design environment: Architecture/interiors, graphic design etc

Please get in touch to hear more about the role!

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