Gemma Naylor
Team Leader - Creative Support
+44(0)207 562 8282Contact Gemma

PA to Director for Leading Architecture Practice

Creative Support
Ref: BBBH32261
Permanent
£30000.00 - £35000.00
City of London, London

PA to Director of Leading Architecture Practice

This role is about providing a total support service for the director of an international award-winning architectural practice. He/she will work closely with the communications and press team and the admin team.

They are someone who has a real interest in architecture and design with experience of working in a creative environment – but, above all, someone who is passionate about the role of a PA and understands how they can contribute to the success of the office. You will also provide administrative support to the financial manager – this will include but not limited to confidential HR administration, updating employee records, new starter/leaver admin, recording weekly sickness and absences as well assisting with recruitment.

Main Tasks

  • Extensive diary management
  • Organising and preparing for meetings and presentations, taking notes etc.
  • Managing complex travel arrangements and accommodation
  • Research
  • Drafting letters, emails and other documents
  • Handling highly confidential and sensitive information
  • Coordination of social events and domestic life
  • Maintaining contact databases and paper files
  • Working collaboratively with the wider admin team and office manager to ensure the whole office is running smoothly

Qualities required

  • Interest in the creative disciplines is essential
  • A minimum of three year’s PA or relevant experience
  • Discrete and diplomatic
  • Dynamic and highly organised, with the ability to multi-task, prioritise and delegate
  • Ability to work under pressure
  • Confident in dealing with people at all levels together with outstanding inter-personal skills
  • Proficient in MS Office programs
  • IT literate
  • Proficiency in Adobe InDesign desirable
  • Excellent verbal and written communication

APPLY FOR JOB

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