Studio Coordinator / EA for an Up and Coming Architecture Firm Job
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A young, dynamic, and design-led commercial architectural practice is looking for a hands-on EA and Studio Coordinator to join their team of 20 people in central London.
The practice has grown relatively quickly and organically and as part of a restructuring they are seeking to recruit a key individual to support the team.
Key Responsibilities of the Executive Assistant Job
The EA role will involve working closely with the three directors both together and individually in their various roles and collectively as a board, to assist them in developing, managing and marketing the business. This role requires a high level of confidentiality, as you will be dealing with sensitive business information.
- High level support to Directors.
- Diary management and co-ordination.
- Attending client meetings and preparing minutes.
- Representing the business.
- Preparing documents and presentations.
- Supporting bid preparation and submission.
- Making travel arrangement for Directors.
- Maintaining company contacts database.
- Managing Directors Expenses.
- Assisting in web site content updates.
- Working closely with internal Marketing Manager.
- Assisting MD and accountant with financial management.
- Preparing invoicing and dealing with supplier invoice management.
- Aligning company filing management structure. (Ideally all cloud based no paperwork)
- Assist operations director with resource management.
- Assist with compliance and professional accreditation.
- Prepare and manage three monthly board meetings, papers and minutes.
Key Responsibilities of the Studio Coordinator Job
The role will also involve studio management. You will take on the responsibility for day-to-day management of the studio reporting to the directors.
- General management and ensuring that he studio is well presented.
- Managing office and studio supplies including budgeting and expenditure reporting.
- Answer phones (as well as other members of the office).
- Make coffee for meetings, etc.
- Order studio supplies.
- Managing timesheets and resource reporting to the directors.
- Meeting and greeting clients and guest.
- Ensuring staff comply with day-to -day studio protocols.
- Organising Friday drinks and catch-up (4pm every Friday. Workload permitting).
- Diarising and organizing monthly studio meetings.
- Organizing CPD seminars for staff – monthly.
Most importantly, you will be joining co-ordinated and committed team to add value and contribute to the success of the business.
If this sounds like the career-defining opportunity you’ve been waiting for, get in touch with Gabrielle Saw, Creative Support Team Leader at Adrem Group now!