Creative Support | Permanent | London | £32,000/annum

Team Administrator and Coordinator for London Architects Job

Job Level:
Job Type:
Software Skills:
InDesign, Powerpoint
Job Reference:

A leading international Architects in London is looking for a Team Administrator/Coordinator to join their practice. The practice works on a range of world-wide projects and is known for its innovative designs based around people, functionality and use. They are also known for having an excellent work life balance and great employee initiatives and benefits.

The Team Coordinator will be part of the wider Support Team within the practice, and report to Head of Practice Operations. The role involves supporting the project leaders and associated project teams to ensure the smooth running of the practice.

Key responsibilities:

  • Diary and email management
  • Acting as point of contact for internal and external design teams
  • Arranging meetings including booking venues, equipment, refreshments
  • Assisting the practice manager with general practice duties
  • Creating and formatting paperwork – letters, memos, agendas, minutes
  • Using the document management system (Workspace)
  • Assisting with design reports using InDesign
  • Sourcing information of existing projects and preparing for presentation
  • Booking hotels, flights, travels
  • Preparing project leaders monthly expenses
  • Principal back-up to Director’s PA


  • Pro-active and able to use own initiative in problem solving
  • Excellent organisational skills
  • Calm and efficient when working under pressure
  • Strong team player
  • Punctual and excellent time management skills
  • Proven team support/secretarial experience (minimum 4 years)
  • Good knowledge of Outlook, Work, Excel, PowerPoint
  • Must be able to use InDesign
  • Touch typing speed 60wpm
  • Excellent standard of spoken and written English

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