Creative Support | Permanent | City of London, London | £30,000/annum

Team Coordinator for Award Winning Architects Job

City of London, London
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A vibrant architectural practice is seeking a Team Coordinator for their London based team. The widely-respected practice has recently won numerous design awards and competitions for their commercial awareness across the arts, conservation, planning and commercial sectors. The Team Coordinator will stand as a central member of the practice providing first class support to project teams, allowing them to fully concentrate on delivering exceptional designs.

Key Responsibilities of the role:

  • Managing the diaries of Associate Directors and project teams
  • Organising complex international travel arrangements
  • Managing and responding to inbox enquiries on behalf of Associate Directors and Associates
  • Acting as a key point of contact for internal and external design teams
  • Arranging meetings, booking venues and ensuring meetings take place in a smooth manner
  • Assisting the Associate Directors and Associates with their practice management responsibilities
  • Setting up internal design reviews, inviting panel and issuing records
  • Creating and formatting project-related correspondence or practice development paperwork, including letters, memos, minutes, reports, agendas and certificates
  • Keeping the document management system up to date with project information, contacts, key documents, correspondence and filing emails
  • Assisting with design reports using InDesign, importing images and proof-reading content
  • Assisting project teams with ad-hoc project administration tasks, such as schedules, programmes, room data sheets and archiving, expenses and purchase orders
  • Sourcing information on existing projects for bids and presentations
  • Preparation and assembly of documents for meetings, submissions, presentations, including printing, binding and scanning
  • Supporting the project leaders managing the holiday and absence spreadsheet
  • Arranging building tours and project team get-togethers

Key skills Required:

  • Prior experience from a similar support role in Architecture
  • Advanced knowledge of Microsoft including Outlook, Word, Excel and PowerPoint
  • Excellent working knowledge of Adobe InDesign and Photoshop
  • Excellent standard of written and verbal English and ability to communicate at all levels
  • Proactive approach and strong organisational skills with the ability to co-ordinate numerous tasks simultaneously
  • Ability to use initiative and work well without supervision, making judgement calls on behalf of project leaders
  • A motivated, punctual and flexible attitude, with a cheerful and helpful personality
  • Ability to work well under pressure in a fast-paced environment

Please get in touch with the Creative Support team to hear more!

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