Increasing productivity can help you feel accomplished at your job and in life. Making the most out of your time is important: you can either put in more hours or use them wisely and I’m sure we’d all prefer the second option. Productivity is all about how efficient you are. Are you doing more, at a quicker rate with less effort?
5 Keys to Improve Productivity at Work
Time management and structure
Limit and track yourself on how much time you spend on tasks. This seems obvious but the amount of times we’ve all been distracted by a new email notification, which leads to another can of worms, can take up more time than completing a minor task. Structure your day and allocate times to check your emails or responding to suppliers and stick to it. Minimise distractions but allocate time to deal with unexpected issues.
Although it seems like the ability to manage more than one task at a time seems efficient, you are actually spending more time getting your mind to adjust between mini-tasks resulting in poor quality and productivity. Multitasking increases the production of cortisol, the stress hormone, which eventually leaves us mentally exhausted. For greatest productivity, make a habit of committing to a single task before moving on to your next project.
Take exercise breaks
As we mentioned in our Monday Blues post, exercise will naturally boost your mood. Doing some form of exercise can get your blood pumping and clear your head for better focus. Taking a short walk, playing table tennis or even juggling balls are a great way to get your body moving, as long as you’re not distracting others.
Have standing meetings
Keep team meetings short and to the point. By having your team standing it can reduce meeting times by 33% and keep everyone focussed with less distractions. But be realistic, if HR need to take minutes, they will be more comfortable and efficient sitting down.
Talk over text
Where possible, picking up the phone or walking over to your colleagues can eliminate miscommunication. Minimise the amount of email chains that go back and forth distracting everyone and summarise the final decision in one email. At the end of the day your boss doesn’t need to know what the minimum scanning resolution is.